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Quarryhill Botanical Garden-Curator of Living Collections-Mon, 10/12/2020 - 3:14pm

Curator of Living Collections


Quarryhill Botanical Garden
12841 Hwy 12 Quarryhill Botanical Garden
Glen Ellen , CA 95442-9742
United States
California US

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Job Description 

Founded in 1987, Quarryhill Botanical Garden (“Quarryhill”) is a nonprofit botanical garden located on a 67-acre property at the base of the Mayacamas Mountains in the Sonoma Valley of Northern California. Quarryhill’s mission is to advance the conservation, study and cultivation of the flora of Asia based on wild collected plants of documented origin, a mission that may expand to involve interpreting the flora of additional regions such as California. For more information about the Garden and its history, please visit

Quarryhill is looking for a mission-oriented, strategic leader to provide vision and leadership to the development, documentation, and curation of the botanical garden’s living plant collections. Quarryhill aspires to a standard of living-collections curation equivalent to the best in the public garden world, and as such, a primary goal for this position is to refine QBG’s plant-records and mapping programs, including data bases and user interfaces, to facilitate the further development, maintenance, interpretation, and research use of the Garden’s unique plant collections.

Duties & Responsibilities 

• Develop and manage existing and future plant-records and collections-mapping databases, including managing software and web interfaces, programming, and database administration.
• Manage a modest budget associated with database licenses, labeling supplies and equipment, and professional development.
• Manage living collections by verifying specimen identity and geographic location and developing and updating garden and nursery inventories for documentation and entry into the plant-records and mapping databases.
• Develop and manage the ongoing refinement of institutional plant collections policies and procedures to support the mission and goals of QBG and to guide the further development of the living collections, which may include creation of collection-location targets and specific taxon desiderata.
• Provide guidance and training to staff and volunteers on QBG’s collections policies and the use of plant records.
• Serve as a key part of the overall horticulture team in developing comprehensive, long-term management plans for QBG’s plant collections.
• Help support—by updating and making available collections documentation—the renovation, design, and/or development of specific plant collections or garden areas.
• Work with colleagues across QBG to strengthen links between the living collections and initiatives in other areas of the Garden, including Education and Interpretation, Marketing and Public Engagement, Communications, and Development.
• Support botanical accuracy in all of QBG’s print and web-based publications, as well as marketing, communications, and interpretive materials.
• Create, install and maintain plant accession tags and interpretive labels; operate and maintain label-making equipment.
• Oversee responsible plant-procurement practices and the integration of collections policies in the acquisition, accessioning/deaccessioning, and distribution of plant material, including adherence to any legal restrictions relating to QBG’s living collections.
• Oversee requests for plant records information from outside professionals and researchers.
• Provide ongoing supervision and guidance to staff, interns, and volunteers as appropriate.
• Attend occasional online and in-person conferences to learn and share information regarding collections management.
• Perform any other department-related duties and special projects as directed.

Education and Experience 

• Bachelor’s degree or equivalent (Master’s preferred) in botany, horticulture, museum informatics or related field, or an equivalent combination of education and demonstrated job experience
• At least three years’ experience with database management and plant-collections curation, including database development, maintenance, and manipulation
• Strong familiarity with higher plant taxonomy and the evolutionary relationships among plants
• Broad understanding of plant geography and comparative climate studies
• Experience with GIS, GPS and contemporary plant-collections mapping and tracking approaches, practices, and procedures
• Familiarity with Access database a plus and a willingness and ability to transition to other database systems as it may be necessary in the future
• Proven leadership ability and supervisory skills
• Excellent writer and communicator
• Must be able to lead teams, develop effective relationships with staff, volunteers and external partners; and communicate and listen effectively with diverse audiences
• Well organized and deadline-oriented, with exceptional attention to detail and follow-through; able to multitask and manage multiple projects simultaneously
• A deep appreciation for the mission of the Botanical Garden; supportive and respectful of the need to serve a diverse community
• Must be fair, a good listener, have a sense of humor, and be willing to delegate effectively and coach staff and volunteers to reach their maximum potential
• Ability to work some evenings and weekends; occasional travel to conferences and professional events
• Depending on the availability of funding, may be responsible for undertaking fieldwork, including in foreign countries, for the acquisition of plants for the development of the Garden’s living collections
• In coordination with the Director and other senior staff, provide both support and leadership in seeking external grants for the development and/or maintenance of the Garden’s living collections

Application Instructions 

Email resume and cover letter to

Quarryhill Botanical Garden is an Equal Opportunity/Affirmative Action employer.

Full Name 
Scot Medbury