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Mount Auburn Cemetery-Executive Assistant -Wed, 09/08/2021 - 12:01pm

Executive Assistant

Company

Mount Auburn Cemetery
580 Mount Auburn Street
Cambridge , MA 02138
United States
Massachusetts US

Employment Type

Job Details

Job Description 

Executive Assistant at Mount Auburn Cemetery

Organization:
Mount Auburn Cemetery comprises 175 acres and is situated in Watertown and Cambridge near Boston, Massachusetts. Founded in 1831, and now visited by over 200,000 people each year, Mount Auburn is a National Historic Landmark, recognized as the first “rural cemetery” and the inspiration for the American Parks Movement during the 19th century. As an active cemetery, Mount Auburn inspires all who visit, comforts the bereaved, and commemorates the dead in a landscape of exceptional beauty. As an accredited arboretum, Mount Auburn features 5,000 trees and more than 20,000 plants overall.

Duties & Responsibilities 

Role and Responsibilities:
The President’s Department at Mount Auburn Cemetery is seeking an enthusiastic individual to fill the new position of Executive Assistant. Reporting to the President & CEO, this person will be responsible for providing executive administrative support primarily for the President, Executive Leadership Team and also for the Trustees to assist the Board Relations Officer with on-site tasks as requested.
• Serves as primary point of contact for internal and external constituencies (e.g., staff, Trustees, donors, cemetery users, professional contacts); answers President’s office phone, greets guests and provides exemplary hospitality.
• Provides sophisticated calendar management for the President’s schedule, scheduling appointments, integrating with the President & CEO’s personal calendar, coordinating meeting and event logistics (e.g., virtual link dissemination, room reservations, refreshments, AV needs) all while troubleshooting conflicts; making judgements and recommendations to ensure smooth day-to-day engagements.
• Provides and fill a "gatekeeper" role, providing a bridge for smooth communication between the President & CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Leadership Team.
• Prepares weekly calendar briefings which may include coordination of any necessary profiles of meeting attendees; solicits timely meeting and event briefing materials.
• Completes a broad variety of administrative tasks that facilitates the President & CEO ability to lead the organization including the preparation of written communications for the executive: drafts, produces and distributes emails, memos, spreadsheets, and complex reports.
• Coordinates business travel and time out of the office in a proactive manner.
• Completes additional special projects, data management or analysis as needed by the President or Executive Leadership Team
• Assists with the preparation and distribution of on-site Board meeting materials as needed.

Education and Experience 

Qualifications and physical demands include but are not limited to:
• Bachelor of Arts degree or equivalent.
• Significant executive support experience, including supporting executives with a minimum of three (3) years’ experience in similar responsibilities, preferably in a non-profit organization.
• Strong computer and typing skills required; specifically, experience with Microsoft Office, including Excel, Word, Outlook and PowerPoint. Familiarity with a development donor base is desirable.
• A valid driver’s license.
• Must be an open and honest communicator with co-workers and Trustees
• Collaborative working skills, positive attitude and a sense of humor
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Must have excellent organizational skills and the ability to handle multiple tasks efficiently.
• Must be a self-starter with strong initiative and the ability to work independently.
• Must be patient, energetic, creative and flexible as work demands including switching projects or tasks at a moment’s notice
• Must be able to move within a normal office environment, accessing all records and equipment with ease
• Must be able to move between desk, front counter, and all files

Application Instructions 

Hours of Work:
8:30 AM to 4:30 PM on Monday to Friday. Occasional evenings and weekends as required.

How to Apply:
Please send a cover letter stating your career goals and objectives with a current resume, as Microsoft Word documents, and include “Executive Assistant” in the subject area, to: jobs@mountauburn.org

Or by mail to: Human Resources
Mount Auburn Cemetery
580 Mount Auburn St.
Cambridge, MA 02138

Applications will be accepted until the position is filled. No telephone calls please.

Mount Auburn Cemetery is an equal opportunity employer.

Full Name 
John Zamagni