As a core member of the Education and Exhibitions team, the Librarian is responsible for creating an inspiring, welcoming, experiential space designed to engage and educate guests. She or he supervises and oversees the daily operation of the Lora M. Robins Library, archives, herbarium, and art/artifact collections of the Garden. The Librarian maintains the non-living collection catalog and other databases, and staffs the Horticulture HelpLine.
The Library houses over 7,000 items related to botany, horticulture, garden design, floral design and garden history, which includes over 800 children’s books and teacher resources. Library holdings also include several special and rare collections, as well as the Garden’s archives and herbarium. The Librarian position is full-time (category 1), and contributes to the advancement of the Garden’s educational mission and excellence in guest services.
• Invite, welcome, and celebrate individuals from diverse communities through innovative programming and creative use of the space.
• Provide reference services to Library and archives guests and Horticulture HelpLine users.
• Train, supervise and schedule volunteers to provide excellent guest service in the Library.
• Develop creative displays or exhibits that complement broader Garden events, exhibitions, and programming or highlight Library collections.
• Collaborate with Education/Exhibitions staff to develop experiential programming – both formal as well as informal drop in opportunities -- that engage, educate, and inspire guests of all ages.
• Acquire materials following guidelines set forth in the Garden’s Non-Living Collections Policy.
• Evaluate the collections for additions, replacements, and de-accessions.
• Work closely with other departments where collections are maintained (Children’s Garden, Horticulture).
• Manage the receipt and disposition of gift materials.
• Develop and maintain procedural manuals for volunteers and the Librarian’s handbook.
• Keep statistics on activity, usage, collection size/changes, and expenses.
• Manage record keeping for library materials, archives, art/artifacts, herbarium, and photo collections.
• Manage the Horticulture HelpLine.
• Manage the automated library management system, GeniePlus.
• Use appropriate social media platforms to promote the Library and its collections.
• Manage the herbarium, archives, and Library spaces.
• Maintain Library facilities to support multiple roles: research, education, meeting, events, and exhibits.
• Recommends and monitors essential expenses to support Library activities.
• Participates in staff training and department meetings.
• Stays informed of community activities and relevant collections of local cultural institutions.
• Represents the Garden in the Council on Botanical and Horticultural Libraries national association.
• Covers weekend, evening, and holiday hours, as needed.
• Performs all other duties assigned by direct supervisor.
Preferred: Master’s degree in library science, art/archives management, or related field of study.
Required: Library experience in a management or supervisory role. Excellent communication and computer skills.
• Excellent written and verbal communication skills, including public speaking and group facilitation.
• Personable, diplomatic, and solution-oriented.
• Energetic, self-motivated, creative, and innovative.
• Well-organized and detail-oriented, able to work independently as well as in a team environment.
• Technical proficiency with computers, databases, Microsoft software programs, and social media platforms.