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Leach Botanical Garden-Leach Garden Friends Administrative Assistant-Sun, 08/11/2019 - 10:15am

Leach Garden Friends Administrative Assistant


Leach Botanical Garden
6704 SE 122nd Avenue Portland
Portland , OR 97236

Employment Type

Job Categories

Job Details

Job Description 

Mission and Values
Leach Garden Friends seeks an Administrative Assistant who will report to the Assistant Director and will assist with and be responsible for a variety of administrative functions. The ideal candidate is an organized, detail-oriented, responsible individual who exercises good judgment, is able to effectively juggle multiple tasks, and desires to work in a dynamic organization in growth mode.

Skills, Knowledge and Abilities:
- Strong organizational skills, with excellent attention to detail
- Ability to prioritize and juggle multiple projects in a fluid working environment amid frequent disruptions
- Strong spelling, proofreading, grammar, writing, and data entry skills
- Proficiency in Microsoft Office and database software; donor database and accounting software experience preferred
- Excellent communication and interpersonal skills to interact with staff, visitors, Board, donors, partners, and volunteers
- Desire to be a part of a team and able to work cooperatively
- Flexibility, integrity, and highest standards of professionalism and confidentiality

Schedule and salary:
- 0.6 FTE Tuesday to Friday 8:30am to 3:00pm, $16 per hour
- Must be available for occasional weekends and evenings

- Oregon Saves account, generous vacation, sick leave and PTO.
- Membership in American Public Gardens Association

Duties & Responsibilities 

Main Job Responsibilities:
- Provide primary support to the Executive staff.
- Coordinate information needed for meetings.
- Receive, screen, route, and determine priorities of guests, phone calls, and general inquiry emails.
- Receive mail, record gifts received, and prepare and send acknowledgement letters in a timely manner.
- Handle travel arrangements for senior leadership and any visiting guests.
- Maintain the shared contacts database, office calendar, and meeting invitations.
- Assist with donor records and files, run database reports, and assist with goals tracking.
- Maintain files and print and marketing materials inventory.
- Prepare meeting materials and minutes, including Board of Directors, some committees, and staff meetings.
- Assist with preparing materials for donor meetings.
- Order and stock supplies for the office and meetings.
- Assist with organization and implementation of special events.
- Other duties as assigned.

Education and Experience 

Education and Experience:
- College degree preferred
- Minimum of three years’ experience in an administrative position

Application Instructions 

Application Process
Interested candidates should send a resume and cover letter to We will contact candidates who most closely match our requirements. Thank you for your interest.

Full Name 
Leach Garden Friends