The Development Associate provides administrative support to the Director and Assistant Director of Development at the Lady Bird Johnson Wildflower Center at the University of Texas at Austin. As the Botanic Garden of Texas, the Wildflower Center offers a unique opportunity to interact with constituents and learn all facets of organizational advancement in a beautiful, natural setting. Responsibilities
Gift Entry and Data Maintenance:
Document gifts in two tracking systems: VIP and Altru customer relationship software systems; Generate acknowledgment correspondence and track payment records for constituents; Update and correct donor records and perform related clerical or process functions and support the maintenance of all programs and services as needed; Provide assistance with gifts and donor records; Create reports that show fundraising progress and effectiveness of current and past campaigns.Administrative Support:
Coordinates the Lady Bird Johnson Wildflower Center Tribute Bench and Memorial Tree Giving Programs; Schedule appointments and meetings, coordinate resources and provide necessary logistical details; Compose and prepare correspondence, reports, meeting agendas, and notes, assist with contact reports, development of printed material and follow up materials, as requested; Maintain copies of documents for office files both physical and electronic; Provide overall operational support that allows for efficient and effective use of the Director and team; Prepare reimbursements, including travel, entertainment, and other miscellaneous items.
Coordinate and oversee donor recognition activities including our magazine donor listings, website language, mailings, guest list name tags, RSVPs, follow up, and other activities, as needed; Compose solicitations; assist with mailings, materials and administrative operations; Generate data for engagement reports for constituents in addition to gathering information for the reports from various sources; Collaborate in the development of gift acknowledgment and procedures that maximize personalization and efficiency.
Professionally greets and communicates with Center donors, guests, volunteers, Advisory Council members, and potential donors, requiring a measure of decorum, professionalism, and discreteness; Manage work study students and intern projects; Assist with key special projects; Research philanthropic interests and capacity of constituents as needed. Identify potential opportunities; Other tasks as assigned in support of Development team as required; Attend occasional night and/or weekend events as needed.
Bachelor’s degree and one year of experience in an administrative/clerical support functions with preference in a development/fundraising office. Outstanding time management, data entry and organizational skills, and attention to detail are vital for success in this role; Excellent written and verbal communication skills; Goal-oriented with strong problem-solving skills, self-motivated with a high standard of excellence; Ability to manage multiple internal and external relationships with the highest level of customer service to maintain strong relationships; Highly efficient and reflective, always looking for ways to improve processes and the success of the team; Ability to work and be flexible in a fast-paced, changing environment.