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Kingwood Center Gardens-Venue Coordinator-Mon, 07/19/2021 - 2:28pm

Venue Coordinator

Company

Kingwood Center Gardens
50 N. Trimble Rd
Mansfield , OH 44906
United States
Ohio US

Employment Type

Job Categories

Job Details

Job Description 

Dedicated in 1953, Kingwood Center Gardens is a cultural and educational center with special emphasis on ornamental horticulture and gardening. The Kingwood mission is “to create beautiful gardens for enjoyment, education, and inspiration”.
Position:
The Venue Coordinator’s primary duty is to ensure the successful planning and logistics of all weddings and rentals that occur at Kingwood Center Gardens. This is a full-time, salaried position that reports to the Visitors Services Director. The Venue Coordinator will work with all departments at Kingwood Center Gardens, select vendors, and our premiere catering team.

Duties & Responsibilities 

• Provide outstanding customer service to our guests and clients, prompt response time to emails and phone calls / inquires, as well as possessing excellent interpersonal skills
• Attend weekly Visitors Services meetings and hold weekly event logistics meetings and email communication with Kingwood staff to assure all rentals needs are met
• Hire, train, and supervise the Kingwood Event Assistant and set-up crew
• Communicate professionally and thoroughly with rental clients from the point of inquiry through follow-up procedures (inquiry, correspondence, tours, contracts, payments, planning, vendor communications, diagramming, rehearsals, managing security deposits, thank yous)
• Manage and oversee rentals the day they occur, including welcoming guests, directing event set-up, communicating with staff, organizing vendors, managing tear-down, and creative problem-solving.
• Issue invoices/collect payments and create comprehensive budget/income reporting to directors as needed
• Work alongside Kingwood’s premier caterer’s on-site representative to ensure rental needs are well planned and communicated
• Plan and implement strategies for increased rental potential
• All other duties as assigned

Education and Experience 

• Candidates must have strong organizational skills, attention to detail, and comfortable working with the public in both organized and informal situations
• Experience with event planning is required for this position (2-3 years is preferred)
• Ability to work a flexible schedule, including some evenings and weekends
• Strong event planning and tracking skills
• Proficient in Microsoft Office Suite as well as the ability to learn Blackbaud Altru operations management software
• Experience with event management software is a plus
• Prior event or venue sales history is ideal
• Bachelor’s degree or higher is preferred but not required

Application Instructions 

Email cover letter and resume to humanresources@kingwoodcenter.org

Full Name 
Becky Crozier