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Huntsville Botanical Garden-Plant Recorder-Fri, 06/04/2021 - 2:54pm

Plant Recorder


Huntsville Botanical Garden
4747 Bob Wallace Ave Huntsville Botanical Garden
Huntsville , AL 35805
United States
Alabama US

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Job Description 

Department: Plant Conservation and Curation

Supervisor: Director of Conservation and Curation

Supervises: Plant Recorder Assistant, Volunteer leads

FLSA Salary Classification: Full-time, Non-exempt

Availability: Primary schedule of standard business hours with occasional evening and weekend availability required to support the department and organizational needs. Ability to work a flexible schedule, occasional extended work hours, including evenings, weekends, and holidays.

General Summary: Assists the Director and Curator of Living Collections in managing all aspects of the plant records, including the plant database, mapping, and GIS. A substantial amount of this work will be completing an inventory of the perennial plants in the Living Collections. This position will work closely with the Curator, GIS team, and the Greenhouse Propagator to ensure that appropriate documentation standards are implemented consistently to advance our mission and safeguarding goals. The position will be a liaison for internal and external Living Collections information requests; assist staff, volunteers, and visitors in finding particular garden spaces or specimens; and may lead tours of Garden Collections periodically.

Duties & Responsibilities 

Essential Duties:

Maintain accurate plant records in the geodatabase (GIS) by entering new accessions, deaccessions, notes, images, sources and other data updates.
Update mapping by surveying new plants, beds, structures, pathways, facilities, utilities, etc. with GPS equipment.
Consult with staff and volunteers to record placement, maintenance, and removals for the Greenhouses and Huntsville Botanical Garden.
Perform plant inventories.
Create or contract all necessary labels for plants in the collection. Assists horticulture staff with installation of labels. Serve as liaison with the Development department and plant label contractor for Dedications and Memorials in the Garden.
Research and verify current taxonomy of plant names.
Collaborate with GIS team to create new fields, architecture and relationships in the database as needed.
Interact with professional counterparts at other institutions to remain current on all new technology and software relating to plant records management.
Work with contractors, consultants and temporary employees, and aid in supervision and training of interns as needed.
With supervisor approval, source, procure and purchase hardware, software, and other materials and equipment for plant records and mapping.
Serve as the organizational resource for providing information on the living collections by providing training, instruction, updates, reports, and maps.
Assist Learning & Public Engagement department in developing interpretive signage for collections and special gardens that are promoted and utilized for scientific and educational goals.
Provide instruction to staff and volunteer leads on the accessioning and de-accessioning of plants.
Ensure that collections documentation is maintained to high standards and the Garden’s signature collections are “best in class”.
Assist activities that use the collection for education, research or conservation and ensures that usage is properly documented for fundraising and development purposes.
Facilitate collections permitting policy compliance and issuance of permits for the collections.
Provide support for cooperative research projects involving researchers inside and outside of the Garden.
Other duties as assigned.

Success Factors:

Exemplifies core values. Once trained, able to work independently. Strong organizational skills and ability to keep accurate and detailed records. Ability to develop, manage and coordinate multiple activities and projects that require help from volunteers and staff. Passion and ability to demonstrate technical knowledge in plant sciences, horticulture and plant taxonomy and the Garden’s role in scientific advancement. Ability to integrate scientific endeavors with the broad range of activities and programs at the Garden. Ability to translate scientific terminology to comprehendible language for both visitors and mass media. Proactive, hands-on professional with a collaborative style and a strong service mentality. Strong interpersonal skills and adept at negotiation, mentoring, influencing, and developing relationships at all levels of the organization.

Education and Experience 


Required: Bachelor’s degree in Computer Science, Horticulture, Plant Science, Botany, Ecology, Organismal Biology, Geography or related field or any other equivalent combination of training, skills and experience. Knowledge of common landscape plants of the southeast and willingness to constantly learn to identify more. Must possess a valid Alabama driver’s license or be willing to obtain one.

Preferred: Previous professional experience with databases, GIS and collections management at botanical gardens and arboreta. 2+ years of professional experience in managing multiple concurrent projects, particularly related to landscape management, plant sciences, or conservation. Strong interest in and significant knowledge of native plants and issues related to botany, arboriculture, conservation, urban forestry, and ecology. Excellent skills in writing and public speaking, with the ability to interpret and communicate the relevance of Huntsville Botanical Garden’s plant collections to broad audiences required.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Physical Demands: Requires some physical activity: limited lifting and carrying (up to 30 lbs.), significant amount of walking over varied terrain, and traveling by vehicles. Some travel required. Occasional evening and weekend work required. Sense of vision in the normal range with or without correction. Sense of touch and the ability to wear Personal Protective Equipment required.
Work Environment: Office work with time spent working outside collecting data and conducting inventories on Garden grounds. Ability to operate standard office equipment. Ability to carry, climb, push, stoop, reach, dig and to load and unload various objects.
Work is performed indoors and outdoors, in all weather conditions.
Equipment: office equipment, two-way radio, Garden pick-up truck, cart, horticultural tools.

Application Instructions 

Please apply via the Huntsville botanical garden career portal

Job descriptions are guidelines that attempt to characterize major duties and responsibilities of employees, and are subject to change as needs and programs change. At Huntsville Botanical Garden they are considered neither inclusive nor exclusive. It is expected that up to 20% of your duties may change annually

Full Name 
Kyla Boardman