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Huntsville Botanical Garden-Membership Coordinator-Fri, 06/04/2021 - 2:42pm

Membership Coordinator


Huntsville Botanical Garden
4747 Bob Wallace Ave Huntsville Botanical Garden
Huntsville , AL 35805
United States
Alabama US

Employment Type

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Job Details

Job Description 

Department: Advancement

Supervisor: Manager of Membership Programs

Supervises: N/A

FLSA Salary Classification: Part time

Availability: Position may require occasional extended work hours, including evenings and weekends.

General Summary:

The Membership Coordinator will perform functions supporting the promotion and growth of Garden membership sales, support and recognition activities. The Membership Coordinator will assist in all aspects of membership, from serving as the first point of contact for membership related questions to organizing events to recruit new members. This individual will be tasked with maintaining records, tracking membership figures, and coordinating with the accounting department regarding the deposit of membership revenue.

Duties & Responsibilities 

Essential Duties:

Handle questions, information requests, and complaints regarding membership.
Process membership applications, renewals and resignations.
Maintain and update membership records.
Assist with member communication activities.
Collect data, track membership statistics, and prepare reports.
Assist with developing and implementing strategies to recruit new members and retain existing members.
Prepare membership deposits in a timely manner, reconciling deposit information to both the constituent database and the Garden’s financial records. Perform membership end of the month closing procedures.
Ensure timely and accurate processing of membership applications, renewal mailings, card distribution and all other clerical processes associated with membership functions.
Provide membership sales support for various Garden and community outreach events.
Prepare membership marketing materials.
Assist with organizing events and activities for existing and prospective members.

Success Factors: Excellent analytical and problem-solving skills. Ability to analyze and synthesize high volumes of information. Ability to accurately interpret and fulfill requests for information. Possess strong attention to detail. Outstanding interpersonal skills and ability to relate to a variety of people. Exceptional skills in organizing and planning. A commitment to, and ability to effectively convey, the Garden’s mission with genuine passion, and the willingness to continually learn about the programs and mission.

Education and Experience 


High school diploma/GED.
Proficiency in Microsoft Office.
Proficiency in Altru or similar database management system preferred.
Excellent customer service skills.
Ability to think creatively and take initiative.

Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Physical Demands: Requires some physical activity: limited lifting and carrying (up to 10 lbs.).

• Work Environment: Fast-paced office environment. Work is primarily performed indoors with an occasional outdoors work for events.

• Equipment: General office equipment.

Application Instructions 

Please apply via the career portal on

Job descriptions are guidelines that attempt to characterize major duties and responsibilities of employees, and are subject to change as needs and programs change. At Huntsville Botanical Garden they are considered neither inclusive nor exclusive. It is expected that up to 20% of your duties may change annually

Full Name 
Kyla Boardman