The Director of Facilities has overarching responsibility for buildings, infrastructure, equipment, and related operating systems at the Botanical Garden. Primary areas of responsibility and oversight include building maintenance and repairs, safety and security, custodial, sustainability, basic groundskeeping, and long-term facility planning. This position serves as the facilities representative on the Botanical Garden leadership team, overseeing and accomplishing construction projects that support the institution’s strategic growth and development.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and perform other duties as assigned.
• Manage and oversee employees and vendors responsible for the care, maintenance, and repair of all facilities to ensure that the Garden’s property is maintained in a clean, operationally sound, welcoming, and aesthetically pleasing manner for daily operations
• Manage the development and implementation of plans, policies, and procedures to oversee construction, renovation, operation (including custodial), maintenance, preventative maintenance, and repair of the Garden’s buildings, systems, equipment, and related technologies
• Develop and recommend policies and guidelines to protect, enhance, and preserve the Garden’s physical assets and resources, including furniture and equipment, space usage, maintenance, and energy maintenance consistent with the institutional Asset Replacement Schedule
• Manage, oversee, coordinate, review and evaluate work performed by contractors or consultants, to include building maintenance, advanced repairs, snow removal and winter weather response. Offer technical assistance where applicable
• Ensure compliance with all federal, state, and local laws, codes, and regulations pertaining to facilities and operations, including safety data sheets and required reports for hazardous materials oversight, ADA compliance, OSHA, etc.
• Direct operational budget preparation, monitoring and strategic planning related to capital infrastructure projects and facility maintenance
• Manage security, alarm, and fire suppression/detection systems and ensure compliance to standards and codes for building, fire, electrical, elevator, and mechanical systems
• Oversee institutional emergency planning, including an institutional preparedness plan, training, and drills.
• Oversee environmental stewardship efforts across the institution, advocating sustainable approaches to all responsibilities described herein, where applicable
• Directly supervise 1-3 facility professionals
• Carry out supervisory responsibilities with a passion for collaboration and achievement
• Carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws
• Interview, hire, and train employees; plan, assign, and direct work; appraise performances; reward and discipline employees; address complaints and resolve problems
Education and Experience
• Bachelor’s degree in facilities or operations management, business administration, engineering, or related field strongly preferred
• Minimum of five years of experience in facility management function at a cultural attraction or in a corporate environment. Equivalent work experience in facility maintenance and operations may be substituted for the degree requirement if degree is from an unrelated field.
• Experience with managing a controlled environments and HVAC systems highly desirable.
Knowledge, Skills and Abilities
• Excellent communication skills, both written and verbal. Communicate well with guests. Remain polite, courteous and helpful
• Ability to work independently as well as in a team environment
• Ability to apply basic mathematical concepts such as algebra, geometry, and monetary transactions
• Ability to deal with problems involving several concrete variables in standardized situations
• Ability to successfully pass a criminal background check
• Attention to detail, accuracy, and proficiency with regard to handling data and executing reports
• Proficient with Microsoft Office programs with emphasis on Word and Excel
• Results driven; ability to manage and measure work, balancing multiple projects and goals
• Excellent time-management skills to handle a variety of assignments simultaneously under a variety of deadlines and other constraints
• Ability to read and write reports, business correspondence, and procedural manuals
Licenses and Certifications
• Valid Iowa Drivers’ License
• Facility Management Professional (FMP), Certified Energy Manager (CEM), or Certified Facility Manager (CFM) credentials are highly desirable
• Maintain insurability under the company’s auto liability policy
Qualified candidates should submit a cover letter, application, three references, and a resume to firstname.lastname@example.org. Review of applications will begin immediately and remain open until the candidate is hired. Only electronic applications are accepted; no paper applications will be considered.