Job Summary: Provide essential support to the curatorial and exhibitions team within the Exhibitions, Art & Learning Engagement Department to implement the Gardens’ ambitious exhibition program. This role takes a proactive approach to work in a fast-paced, multi-priority creative environment. Priority activities include correspondence with artists, curators, lenders, museums, and galleries to develop and maintain exhibition checklists; artist and exhibition research; writing exhibition labels; and managing related marketing assets and deadlines; as well as developing docent training materials for exhibitions.
Benefits: Major benefits include choice of medical plans, dental, vision and life insurance, medical and daycare Flexible Spending Account (FSA) and Healthcare Spending Account (HSA) ; a generous retirement plan plus paid holidays, vacation, personal and sick time and access to personal lines of insurance. Additional benefits include short-term and long-term disability coverage, an Employee Assistance Program (EAP), an ECO pass and a complimentary Denver Botanic Gardens membership, access to Gardens education classes and summer concert tickets.
Essential Job Duties:
Create and manage exhibition checklists.
Mange images for exhibition documentation, marketing and other purposes, including organizing, tracking and providing images to internal and external partners.
Coordinate and track development of copy and other assets for promotional needs, including, but not limited to assets for web, member magazine, and e-communications. Manage related deadlines and schedule, routing content to Marketing Department.
Coordinate rights and reproduction related to exhibitions and permanent collection objects including, but not limited to publications, web site, print material, including securing image licenses/photographic permissions and maintaining credit/captions for image use.
Create and maintain artist and exhibition files.
Create, coordinate exhibition descriptions and related materials, outputs.
Conduct research on potential and new exhibitions, artists, new acquisitions and other topics as requested.
Work with colleagues to coordinate loan requests and manage correspondence related to exhibition loans.
Manage development of docent training materials for exhibitions.
Develop, write, and edit exhibition/collections labels; participate in development of interpretive texts for exhibition installation; conduct research when requested.
Correspondence with artists, scholars, galleries, museums, lenders, and colleagues on behalf of the Exhibitions, Art & Learning Engagement Department and Denver Botanic Gardens.
Coordinate and prepare material for exhibition catalogues. Includes proofreading, working with vendors, designers, and image files.
Liaise with artists, scholars, partners and the Gardens’ Education Department to coordinate public programs related to exhibitions.
Respond to general inquiries and letters from artists, scholars, the public and other museums/gardens.
Other Job Duties:
Coordinate related payments, travel, lodging as needed for partners.
Assist with the tracking of grant funds, preparing grant submissions, and grant reports.
Prepare or make public presentations.
Reserve internal spaces as required by exhibition/program scheduling.
Act as greeter/guide to visitors at special events.
Prepare payment requisition forms for departmental expenses.
Assist with art/exhibition installation and logistics.
Coordinate insurance coverage for both permanent collections works and traveling exhibitions in collaboration with Finance Department.
Create and maintain object files for permanent collection artwork and loan objects as needed. Includes data entry into PastPerfect museum software.
Assist with project budget development.
Maintain satisfactory working relationships with managers, co-workers and others.
Maintain a positive, helpful and solution-oriented demeanor when responding to or serving members and visitors.
Perform other duties as requested by management.
Qualifications/ Experience: One to two years’ experience in a museum environment, working within the disciplines of art, natural history, or science. Bachelor's degree in art, art history, museum studies, arts administration, or related field from four-year college or university. Excellent writing, editing, and communication skills essential. Bilingual English-Spanish preferred. Superior organization and project management skills; attention to detail critical. Ability to prioritize and complete a wide range of tasks and move quickly between different kinds of activities and projects. Proficiency using Microsoft Office software. Experience with PastPerfect or other collections database, Adobe Suite a plus. Availability some nights and weekends.
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