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Chicago Botanic Garden-Coordinator, Student Field Trips-Mon, 01/13/2020 - 3:21pm

Coordinator, Student Field Trips


Chicago Botanic Garden
1000 Lake Cook Road Glencoe
Glencoe , IL 60022

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Job Description 

Requisition Number: 720
Department: Youth Education

The coordinator of Student Field Trips uses the Chicago Botanic Garden as an educational resource to support standards-based plant and environmental science lessons for visiting school groups on-site as well as the off-site Traveling Plant Science Teacher. Responsibilities include developing programs, training facilitators (resource staff and volunteers), occasionally teaching, and coordinating schedules and facilitators so that programs run smoothly. The coordinator also supports other youth education program staff with delivery of weekday and weekend programs during the summer and winter. The job requires high energy, ability to think on one’s feet, and commitment to turning field trips into wonderful experiences for our young visitors.

Duties & Responsibilities 

In this role you will be responsible for the following:

Set the content and quality of student field trip program offerings including creating a menu of programs for grades preK to 12 around plant and environmental science. Write new programs and revise existing ones.
Conduct daily operations of student field trips, organize program schedule, assign duties to resource staff and volunteers, coordinate with other departments including security, visitor services, and all staff needed to make program run smoothly and successfully.
Plan programs a year in advance. This includes preparing program descriptions for Garden publications and website and keeping website information up to date. Follow Garden procedures for reserving program spaces on the Garden’s reservation system, EMS, in a timely manner.
Promote scholarship opportunities for school groups; organize and review scholarship applications, award scholarship, and assist with scheduling and logistics.
Work with registrar to set program dates, ensure updated information is communicated to schools, enforce policies and procedures for scheduling groups, and schedule scholarship groups.
Order and maintain all items needed for the program, including plants (nine months in advance), activity props, equipment, student journals, and consumable supplies; work with other staff to keep the supply closet organized for all who need to find supplies.
Work with the manager of Teacher and Student Programs to promote programs to area schools and stay appraised of local curricula, adjusting program content and activities as needed, so that our programs continue to be a valuable resource to the community.
Hire, train, schedule, and supervise all seasonal/resource instructors, volunteers, and interns facilitating and assisting with student field trips.
Record and report program attendance on a monthly basis and as needed by development and other departments; maintain records of program activity.
Distribute and collect evaluation forms for all groups and analyze the results to ensure program quality; address problems as they arise; and plan for the future.
Create an annual budget and work within an approved annual budget.
Work as a team member with other educational program staff in planning and implementing special events, exhibitions, conferences, and other educational events as needed. This includes working some weekends throughout the year.
Key Garden competencies/behaviors desired:

Communicates in a manner that gains the trust and support of others at all levels.
Works effectively with others despite differences of opinion and style; builds alliances.
Has a tolerance for opposing points of view.
Strives for collaboration. Works cooperatively, as a positive contributor to the team.
Demonstrates a positive attitude and shows kindness in all workplace interactions.
Makes decisions appropriate for level of responsibility.
Can effectively adapt to change; can shift gears comfortably; is flexible, and embraces change with a “can-do” attitude.
Is self-aware; knows personal strengths and weaknesses; seeks feedback and is open to negative feedback as an opportunity for improvement.
Is cool under pressure; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; is a settling influence during a crisis.
Recognizes problems, constructively identifies and articulates solutions.
Picks up garbage when it is seen regardless of position.
Follows safety guidelines to ensure a safe working environment and consistently demonstrates safe work behaviors.
Is welcoming of new hires.

Education and Experience 

Our ideal candidate will have the following:

Bachelor’s degree in education or science and a minimum three years of experience teaching children science topics in an educational setting such as a public garden, nature center, museum, or classroom
Familiarity with the needs of learners at a range of ages, from preK through high school, as well as different learning styles and abilities
Understanding of plant and/or environmental science content
Familiarity with NGSS, inquiry-based teaching methods, and how to apply these in an informal setting
Experience developing and writing science-focused programs for formal and/or informal settings; curriculum writing experience a plus
Experience working as part of a diverse team, including volunteers and/or interns, to achieve successful results; team leadership or supervisory experience a plus
Proficient with Microsoft Office Suite; comfort using Google Drive and Google Docs is beneficial
Ability to occasionally travel to regional off-site locations for programs
Availability to work weekends in the summer and winter

Application Instructions 

To Apply visit our website:

Full Name 
Mj Kim