This position is for a part-time, 28 hours per week, Program Coordinator for the Global Genome Initiative for Gardens Program and for Botanic Gardens Conservation International, US (BGCI-US). This position can be located at the Botanical Research Institute of Texas (BRIT) based in Fort Worth, TX, BGCI-US based in San Marino, CA, or flexible location with telework for the right candidate. The individual selected for this position will report directly to the Director of GGI-Gardens and act as program coordinator to support the day-to-day operation and reporting, partnership facilitation, financial management support, and collections database and tracking. The individual selected for this position will be expected to maintain regular communication with the GGI-Gardens Director, BGCI-US Executive Director, the GGI Operations Committee (including Director, Program Manager, and Management Support Assistant), and members of the GGI-Gardens partnership network
• Assistance to the GGI-Gardens Director: Serve as a Program Coordinator for GGI-Gardens by providing assistance with administrative tasks, growth and maintenance of the partnership network, facilitate and process Partner Award funding proposals, compile and analyze collection data and statistics, organize public relations and social media, generate annual and quarterly reports and partnership newsletters, advise the Director on matters of administrative support, and manage program (and partner) budgets.
• Budget and financial management: Manages the day-to-day expenses and income associated with the program by processing invoices, seeking competitive pricing, and tracking expenditures. Works with the Director and GGI Operations Committee to develop an annual budget for the program.
• Attend and possibly present at National or International conferences on the GGI-Gardens program, accomplishments, and partnership network.
• Compile data from collections across the partnership network for the purposes of analysis and comparison as well as dissemination in annual and quarterly reports, website, and on social media outlets.
• Maintain effective communication with partners and GGI Operations, including national and international partners. Willingness to engage with new partners to build and establish mutually successful collaboration.
• Facilitates new partnerships by providing relevant helpful information about the program, collecting resources, and access to materials to build collections capacity.
• Promote and facilitate Plant Search data contributions by botanic garden collections through the preparation of taxa lists and management of Garden Editor registrations.
• Compile standardized taxonomic checklists and accessions-level data to support ex situ gap analysis.
• Communicate with botanic gardens to request information to verify specimen identity and accessions data; and/or survey botanic garden collections and expertise.
• Assist with planning and testing database improvements, analyzing large datasets and summarizing, writing, and/or presenting findings, and other relevant activities as needed.
Required Education and Experience:
• A Bachelor’s degree in Biology, Botany, Horticulture, or related discipline
• Experience working with botanic gardens
• Experience with administrative support and effective communication
• Experience in working as part of a team
• Experience organize small events
• Knowledge of organizational management
• Strong writing skills
• Master’s degree in biology, Botany, Horticulture, or related discipline
• Manage web content using HTML or other web design software
• Run simple computer scripts and diagnose simple software errors.