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Wedding & Events Intern
Category: Technical

The North Carolina Arboretum
Asheville, North Carolina

Posted: Thursday, March 14, 2013



Olmsted Fellow Internship

Position Announcement: Wedding & Events Intern


Olmsted Fellow Internship Program

The Olmsted Fellow Internship Program is a prestigious opportunity for selected undergraduate and graduate students in a wide variety of academic fields to gain valuable, on-site experience at one of America's leading public gardens. The experiences may entail responsibilities in research, economic development, design, horticulture, conservation, public relations, marketing, environmental stewardship and sustainability, and other facets of the Arboretum's mission areas. Selected through a review process that incorporates such criteria as academic performance, demonstrated ability to achieve goals, leadership potential, and sound character, Olmsted Fellows are capable of developing and utilizing advanced skill sets that result in personal and professional growth potential, as well as contribute value to Arboretum priorities and service.


Position Description: Wedding & Events Intern

This position reports directly to the Events Management Coordinator or Assistant Wedding Coordinator.


Responsibilities include:

Assist the Coordinator with various duties related to the Facility Rental and Wedding Program, such as assisting with event set-up, coordination and take down of tables and chairs, helping the Coordinator oversee the event function.

Perform administrative duties to support the Events Management Coordinator and Assistant Wedding Coordinator.

Interfacing with event vendors and guests.


Independent Project:

Project must be currently relevant and meet an Arboretum need. Intern will work with the Events Management Coordinator and/or Assistant Wedding Coordinator to identify and select project. Intern will be allowed 6-12 hours a week to work on assigned project at the discretion of the Coordinator. Staff will be available to provide support.


Learning Outcomes:

Upon completion of the internship, the intern will understand the events management environment of a state institution and a nonprofit organization.

Upon completion of the internship, the intern will gain experience in effective events management techniques.



Completion of the first two years of college with a focus on customer service, marketing, business, public relations, communications, or a related field.

Must be either currently enrolled or a recent graduate (graduating less than 12 months before the position term start date).

Basic knowledge of and experience in events management preferred.

Ability to be energetic and work evenings on most weekends.

Working knowledge of MS Office Suite.

Must be detail oriented, organized and reliable.

Career aspirations in the fields of events management, hospitality industry.

Strong interpersonal skills.

Ability to work independently.

Ability to work under tight deadlines and support team members.

Ability to work with a diverse group and to politely engage with Arboretum guests.


A competitive process will be applied to intern selection through submitted application and interview.


Hours: 8-15 hours per weekend, Fridays 4:00 pm-12:00 am / Saturdays 1:00 pm-12:00 am / Sundays 1:00 pm-12:00 am. Not all weddings and events are every weekend or every weekend day. Occasional hours Monday through Thursday from 8 am to 5 pm are possible.


Pay: $9.00 per hour with the potential of earning 3 credit hours or equivalent based on University policy. Internship credit is available subject to approval by your educational institution.


Duration of Assignment: Preferably mid-May through August for a total of 12 weeks. Attendance mandatory.


Requirement: A Background check will be required for the prevailing candidate


Location: The work site is located at The North Carolina Arboretum, Asheville, NC. Intern must provide own housing and transportation.


To Apply: The application package will consist of a NC State application (available at, cover letter, resume, official transcript, and two letters of recommendation. All application materials and reference letters should be mailed or delivered to:

Olmsted Fellow Internship Coordinator

The North Carolina Arboretum

100 Frederick Law Olmsted Way

Asheville, North Carolina 28806-9315

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